4
EQ Staff
Install ZOOM Client on your laptop.
ECTA ZOOM is Australian based and is not blocked by EQ.
Open then the ZOOM APP
Paste in the Meeting ID (below with each presentation)
Add your name to the NAME box so we can FIND you and let you in to the Meeting from the Waitroom.
EMERGENCY INSTRUCTIONS IF PRESENTER DROPS OUT
TEXT JO IF PRESENTER DROPS OUT 0417 077 412
TEXT KIM TO TELL HER SHE MAY HAVE TO EMAIL LINK 0418 157 280
PASTE THE LINK FOR YOUR SESSION IN THE CHAT BOX. TELL ATTENDEES TO CLICK AND SELECT SOMETHING ELSE.
These pages have links to all the presentations in each session PASSWORD TO JOIN SESSIONS IS ECTA2022
https://ecta.org.au/concurrent1
https://ecta.org.au/concurrent2
https://ecta.org.au/concurrent3
LANDS
Gladstone: Gooreng Gooreng Gurang Bailai Taribelang Bunda
Hervey Bay: Butchulla
Marshall: Turrbul Jagera
Cairns: Gimuy Walubra Yidinji
……………………………………………………………………………………………………………………………………………………………………………………………….
PASSWORDS TO START OR JOIN
PASSWORD FOR JOINING ALL SESSIONS IF REQUIRED IS ECTA2022
PASSWORD FOR STARTING IS YOUR PERSONAL ZOOM PASSWORD OR THE ECTAZOOM PASSWORD KIM SENT YOU
SESSION KEYNOTE
08:20 AM – 10:35 AM
S1-0 ECTA
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom9@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
SESSION ONE
11:10 AM – 12:20 PM
S1-1
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom1@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
11:10 AM – 12:20 PM
S1-2
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom2@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
11:10 AM – 12:20 PM
S1-3
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom3@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
11:10 AM – 12:20 PM
S1-4
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom4@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
11:10 AM – 12:20 PM
S1-5
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom5@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
11:10 AM – 12:20 PM
S1-6
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom6@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
11:10 AM – 12:20 PM
S1-7
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom7@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
11:10 AM – 12:20 PM
S1-8
Meeting ID:
PRESENTER OR ECTA ROOM SUPPORT Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom8
@ecta.org.au and password sent by Kim
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
SESSION TWO
01:10 PM – 02:20 PM
S2-01
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host TEXT
Start using zoom1@ecta.org.au (password sent by Kim)
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
01:10 PM – 02:20 PM
S2-02
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host TEXT
Start using zoom2@ecta.org.au (password sent by Kim)
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
01:10 PM – 02:20 PM
S2-03
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host TEXT
Start using zoom3@ecta.org.au (password sent by Kim)
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
01:10 PM – 02:20 PM
S2-04
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host TEXT
Start using zoom4@ecta.org.au (password sent by Kim)
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
01:10 PM – 02:20 PM
S2-05
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host TEXT
Start using zoom5@ecta.org.au (password sent by Kim)
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
01:10 PM – 02:20 PM
S2-06
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host TEXT
Start using zoom6@ecta.org.au (password sent by Kim)
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
SCAVENGER HUNT
2:30 PM – 2:50 PM
Meeting ID:
Kim has already started in Session two Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom9@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
SESSION THREE
03:00 PM – 04:10 PM
S3-1
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom1@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
03:00 PM – 04:10 PM
S3-2
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom2@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
03:00 PM – 04:10 PM
S3-3
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom3@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
03:00 PM – 04:10 PM
S3-4
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom4@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
03:00 PM – 04:10 PM
S3-5
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom5@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
03:00 PM – 04:10 PM
S3-6
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom6@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
03:00 PM – 04:10 PM
S3-7
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom7@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
03:00 PM – 04:10 PM
S3-8
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom8@ecta.org.au
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
Wine & CHees
04:30 PM – 05:00 PM
S4-1 Wine & Cheese Multi-Prize Draw
Meeting ID:
PRESENTER or ECTA ROOM SUPPORTER Click to join: https://au01web.zoom.us/j/
Meeting Passcode to join is ECTA2022
ECTA START HOST CLICK LINK BELOW TO START with your zoom account or paste the meeting ID above into the ZOOM APP
ECTA Host is: Text:
Start using zoom9@ecta.org.au Kim sent password
ECTA HOST CLICK TO START https://au01web.zoom.us/s/
PRESENTER RUN SHEET
PLEASE CONFIRM IF YOU HAVE HANDOUTS
Attendees ALWAYS ask for the PowerPoint slides and/or handouts. This is totally up to you.
To share files you can
- Drop them into the chat box.
- ECTA can email them (send to ectaqld@gmail.com before conference) confirm when to send out
- Before with instructions to PRINT AND BRING
- For their own record only.
- You can also ask attendees to email you and request the handout.
- We can post the handout to the recordings page so everyone can access it. (or a link to your funnel or website)
SEND US YOUR INVOICE
SEND US YOUR ARTICLE FOR THE EDUCATING YOUNG CHILDREN JOURNAL
CHECK ZOOM FOR UPDATES
Before the conference check if ZOOM has had any updates. If so, update or install ZOOM on your laptop or device you are presenting from. Those presenting from a hub site will be using EQ laptops in Brisbane and other sites may have laptops supplied by the school.
PRESENTING A POWERPOINT (PPT)
ALL HUB SITE PRESENTERS MUST BRING PRESENTATION ON USB. As you may be using a school PCs
- Put ALL files (PPT Plus – Audio and video embedded in your PowerPoint or shared) on a USB. You may or may not be able to use your laptop. Brisbane is using EQ laptops.
- Keep fonts simple as they may not be on the other laptop. (When you plug in check the slide layout as if the font isn’t there it will be substituted, and this may distort the layout) A trick to fix this is to save all the slides a jpgs then make a new PPT with the images only. Please note no links etc. or embedded video audio will work from an image.
ON THE DAY
ALL session one and three presentations are being recorded and zoomed to all hub sites. If you are presenting from Brisbane people will be in the room with you. In session two ONLY the ZOOM sessions are recorded.
Log in 20 Mins before your session (Go to your room if in hub site)
If zooming from home, click the link in your Personal Agenda page to log in. It has all your log ins for the sessions you are registered for. If you can’t find the link go to our private links page https://ecta.org.au/conflinks
Password to join into a presentation is ECTA2022
You should see Waiting for presenter to start the session message.
The ECTA Host will let you in.
If not let them know you are logged in so they can let you into the session from the Waiting room. The host will contact you before the day and give you, their details. If not, they will be on this page above.
If they don’t respond, contact Jo via text as the ECTA Host hasn’t started the session.
Joanne: 0417077412 and she will get someone to phone you.
Other numbers Kim 0418157280 For overseas presenters contact Kim Margaret Walters on Facebook Messenger
ECTA Host will make you the Co-host so you can share your PowerPoint and screen.
SET UP –
- POWERPOINT or program you are using OPEN (identify screen one and two if plugged into a data projector or second screen)
- Everything you don’t need is CLOSED (ZOOM loads everything open so it is ready to share. It works best if only what you are using is open.
- ALL you need is OPEN. (Videos, webpages, PPT, Canva etc etc.)
- Click SHARE SCREEN on ZOOM toolbar.
- Select what you want to share from the window of everything open on your computer.
DON’T select SCREEN – Instead select the PPT or file you want to share, so everyone doesn’t see your toolbar etc.
(Make sure it is correct version if you have two PPTs to choose from. You don’t want them to see the presenter mode of PPT) - Tick SHARE SOUND and OPTIMIZE FOR VIDEO boxes in bottom left corner IF you are sharing PPT with audio or video embedded or a VIDEO or SOUND File. Attendees will not hear your sound if you don’t
SEE ALL THE TIPS BELOW FOR POWERPOINT AND ZOOMING WITH TO SCREENS.
ONCE YOU ARE ALL SET UP
- ECTA HOST will ADMIT ALL attendees into the session at START TIME
(Click ADMIT ALL at top of Participants list)
- CLOSE OFF THE WAITING ROOM So late comers come straight in
(click security icon – Deselect Enable Waiting room)
- Go to Participates window. Click MORE after your name in the list and select SPOTLIGHT FOR EVERYONE. This will mute all and enlarge your webcam or what you will be sharing.
Return later to turn this off and ask everyone to select Gallery view to chat or see everyone.
- Make sure everyone has muted themselves (Tell attendees to mute themselves until asked) (If you hear background noise coming from an attendee. Right click over their thumbnail and MUTE THEM.
YOU CAN ALSO GO BACK AND FOLLOW SPOTLIGHT
- HOUSE KEEPING TO TELL ATTENDEES
- THIS SESSION IS BEING RECORDED, YOUR CHATBOX COMMENTS MAY BE READ OUT AND RECORDED THE CHATBOX IS NOT VISIBLE IN THE RECORDING.
- YOUR VIDEO AND AUDIO CONTRIBUTIONS WILL BE APART OF THE RECORDING.
- ONLY THE PERSON SPEAKING IS RECORDED KEEP YOUR WEBCAMS ON DURING THE SESSION.
- YOU CAN HOLD YOUR SPACE BAR DOWN TO ENABLE YOUR MIC.
- TO ASK QUESTIONS:
- Tell the attendees when and how they can ask questions.
- Stop and ask questions during session or at the end.
- Attendees can answer via chat box or webcam.
Temporarily unmute themself by pressing and holding down the space bar on the keyboard
- LET THEM KNOW IF YOU ARE SUPPLY HANDOUTS AND HOW.
- GIVE ANY OTHER INSTRUTIONS.
- Go to Participants window and select SPOTLIGHT FOR EVERYONE. This will mute all and enlarge your webcam.
- THEN SAY. ‘OK WE ARE READY TO START’
THIS IS WHERE KIM WILL EDIT THE VIDEO AND CUT OUT ALL THE HOUSEKEEPING ETC.
- Welcome everyone. My name is Kim Walters and I am presenting ……… at the ECTA Early Childhood Conference.
- I’m presenting today from Gympie which is Gubbi Gubbi
- Just a little about myself ………….
- Begin your presentation
- When finished The HOST WILL END FOR ALL
PRESENTER TIPS AND ADVICE
CLICK HERE TO DOWNLOAD FULL RUNSHEET AND TIPS
HELP
You will have an ECTA Host assigned to your session. They will ccntact you. We will add their phone number to the session links above.
ON THE DAY if you NEED HELP CONNECTING
Send a TEXT to Joanne: 0417077412 and she will get someone to phone you. Other numbers Kim: 0418157280
PRESENTER DROPS OUT
If we lose your connection, we will TRY TO GET YOU BACK.
TRY TURNING YOUR COMPUTER ON AND OFF AND START AGAIN.
If we can’t get you back, we will direct attendees in your session to go to one of these pages to choose something else.
YOU or the ECTA HOST CAN PASTE THE LINK FOR YOUR SESSION IN THE CHAT BOX. TELL THEM TO GO SELECT SOMETHING ELSE.
These pages have links to all the presentations in each session PASSWORD TO JOIN SESSIONS IS ECTA2022
https://ecta.org.au/concurrent1
https://ecta.org.au/concurrent2
https://ecta.org.au/concurrent3